FMCA Policies and Procedures

All policy and procedures are subject to change and may be revised at any time. Visit these pages periodically to assure that you are using the current policy and procedure.

Approval Levels: GB — Governing Board, EB — Executive Board


General Membership Section

  P&P Number Approval Level Effective Date
Bylaws Amendments 1000 GB 8/10
Constitution Amendments 1001 GB 6/20
Constitution, Bylaws, and FMCA Member Code of Ethics Enforcement 1002 GB 7/09
FMCA Responsibilities 1003 EB 7/03
Logo Licensing 1004 EB 11/05
Logo Licensing Agreement 1004-A EB 11/05
Membership      
Membership Enrollment       1015                 GB 6/18
Awards 1016 GB 6/18
Awards Nomination Guidelines and Criteria 1016-A GB 5/18
Fees and Dues, Membership 1017 GB 6/20
FMCA Emblems, Assignment of 1018 GB 6/18
Joint Full Memberships 1019 EB 6/18
Life Membership, Outstanding Service Criteria for 1020 GB 6/18
Life Membership Award Nominations Guidelines and Criteria 1020-A GB 6/18
Member Emeritus 1021 EB 6/18
Membership Club 1022 EB 11/94
Rights of FMCA Members 1023 GB 7/03
Policy and Procedure Amendments 1024 GB 8/19
FMCA Campground 1025 EB 5/19
Strategic Plan 1026 GB 6/18
Member Benefits 1027 EB 5/15
Commercial Membership Fees and Dues 1028 EB 5/15

 


Volunteer Section

  P&P Number Approval Level Effective Date
Airline Reservations 2000 EB 5/17
Area Communications 2001 EB 5/19
Educational Program Expenses, Reimbursement of 2002 EB 6/18
Endorsements and Agreements 2003 EB 5/98
Executive Board      
Executive Board Meetings 2004 EB 5/12
Executive Board, Nominations and Elections 2005 GB 8/11
Executive Board Responsibilities 2006 GB 7/03
Finances      
Annual Budget 2007 GB 8/12
FMCA Budget Resolution 2007-A GB 8/10
Audits and Reports 2008 GB 7/08
Deposit of Funds 2009 EB 7/03
Expense Reimbursement 2010 GB 6/18
Income and Expense Reports 2011 EB 11/09
Statement of Investment Policy 2012 GB 8/12
Withdrawal and Disbursement of Funds 2013 EB 11/11
Governing Board      
Governing Board Responsibilities 2014 GB 7/03
Governing Board Voting Procedures 2015 GB 7/08
Governing Board Special Meetings 2016 GB 7/08
Legal Action Fund 2017 EB 6/18
Lobbying, Reimbursement of Costs for Individuals On Official Business 2018 EB 3/10
Minutes      
Guide for Preparation of Committee and Board Minutes 2019 EB 6/18
Minutes -- Governing Board, Executive Board, and Committees 2020 EB 11/09
National Director Attachment Plates 2021 EB 6/20
National Officer      
Attachment Plates 2022 EB 6/20
Responsibilities      
Area Vice President's Responsibilities 2023 GB 8/19
President's Responsibilities 2024 GB 8/11
Senior Vice President's Responsibilities 2025 GB 7/03
Secretary's Responsibilities 2026 GB 7/03
Treasurer's Responsibilities 2027 GB 7/03
Nomination and Election Process      
Campaign/Election Activities 2028 GB 8/19
Guide to Writing and Presentation 2029 EB 6/18
Safety Concept, FMCA 2030 EB 6/18
Travel Costs for Individuals Traveling on Official Business Reimbursement  2031 GB 7/18
National Vice Presidents' Allocation of Expenses for Travel 2031-A EB 5/18
Travel & Miscellaneous Expense Report 2031-B EB 1/19
 Actual Cost Method for Motorhome Travel 2031-C EB 5/19
Youth Program, Convention 2032 EB 5/14
Employee Manual 2033 EB 5/04
Chief Executive Officer (CEO) 2034 GB     8/19
Reserve Funds 2035 GB         8/12
Code of Conduct 2036 GB 8/06
Whistleblower 2037 EB 11/05
Disaster Relief 2038 EB 11/06

 


Chapter and Area Section

  P&P Number  Approval Level Effective Date
Area Associations — Creation and Operations 3000 GB 7/09
Area Rallies 3001 EB 6/20
Discounted Rates for Area Display Advertising 3001-A EB 8/16
Form for Rally Advance 3001-B EB 11/97
Area Rally Badges 3002 EB 11/07
Area Rally Dates, Setting of 3003 EB 5/16
Area Rally Program 3004 EB 11/07
Area Rally Registration 3005 EB 5/19
Area Bylaws Format 3006 EB 8/19
Sponsorships, Solicitation of Area and Chapter Rally 3007 EB 5/08
Chapters, FMCA 3008 EB 5/19
Application, Chapter and Associate Chapter 3009 GB 8/19
Membership, Chapter and Associate Chapter 3010 GB 6/18
Operations, Chapter and Associate Chapter 3011 GB 8/19
Chapter Bylaws Format 3011-B EB 5/19
Chapter Standing Rules Format 3011-C EB 6/18
Chapter Anniversary Presentations 3012 EB 5/15
Chapter/Area Attachment Plates 3013 EB 11/03
Chapter Membership Promotion 3015 EB 5/19
Chapter Membership Recruitment 3016 EB 6/18
Chapter Officers      
Nominations and Election, Chapter Officers - Responsibilities 3017 GB 6/13
Chapter President's Responsibilities 3018 EB 6/20
Chapter Vice President's Responsibilities 3019 EB 7/03
Chapter Secretary's Responsibilities 3020 EB 5/19
Chapter Treasurer's Responsibilities 3021 EB 3/13
Chapter National Director's and Alternate National Director's         Responsibilities 3022 GB 7/15
Chapter Rallies 3023 EB 5/19
Discounted Rates for Chapter Display Advertising 3023-A EB 6/20
Chapter Representation at Governing Board Meetings 3024 EB 7/15
Member Mailing, Non-Chapter 3025 EB 5/08
New Chapter Presentation 3026 EB 11/07
Media Liability Insurance Coverage 3027 EB 5/19
Media Liability Insurance Coverage 3027-A EB 5/19

Committee Charges Section

  P&P Number Approval Level

Effective Date

Committees' General Responsibilities 4000 EB 5/17
Committee Member Appointments 4001 GB 8/12
Commercial Council Responsibilities 4002 GB 8/19
Constitution and Bylaws Committee Responsibilities 4003 GB 8/12
Operations of Constitution and Bylaws Committee 4003-A EB 3/13
Convention Committee Responsibilities 4004 EB 5/12
Finance Committee Responsibilities 4005 GB 8/12
Governmental and Legislative Affairs Committee Responsibilities 4006 EB 5/12
Membership/Member Services Committee Responsibilities 4007 EB 5/12
Nominating Committee Election and Responsibilities 4008 GB 8/12
Policy and Procedure Committee 4009 EB 11/11
FMCA Review Council Responsibilities 4010 GB 8/12
Risk Management Committee Responsibilities 4011 EB 5/12
Wage Review Board 4012 EB 6/13
Audit Committee 4013 EB 5/14

The policies and procedures on this Web site are published (in PDF format) for general informational purposes only. We hope that you find it useful. PDF is a graphically oriented file format designed for electronic interchange; Adobe Systems Inc. developed it for use with its Acrobat software. In a PDF file, any page in a publication can be displayed or printed by a user in a form virtually identical to the page that appeared in the publication. Adobe has released a free Acrobat Reader for PDF files. With the Acrobat Reader, a user can view and print PDF files. These policies and procedures are subject to change and may be revised at any time by updating this posting. You are bound by any such revisions and should therefore periodically visit these pages to review the current policies and procedures. The materials on this Web site are provided "as is" and without warranties of any kind either expressed or implied. FMCA does not warrant or make any representations regarding the use or the results of the use of the materials on this Web site. While FMCA uses reasonable efforts to include accurate and up-to-date information on this Web site, errors or omissions may occur. FMCA reserves the right to modify and delete files. FMCA disclaims all liability for the content and use of these pages.